6 Things to Consider Before Using a PDF Converter Tool

When you need to send or share an excel file, converting it to a PDF file is one way to keep your documents’ original content and quality. This will also bring the convenience of viewing as it has been converted to a standard format compatible with any available device you can think of. It will be hassle-free and convenient for you and your recipient.

Numerous online converter tools are accessible today to help you. These PDF converters can change XSL to PDF quickly and help merge, split, compress, add watermark, add e-sign, etc., to your PDF files. The only overwhelming task here is choosing the best converter tool that can exactly meet all of your needs. We have listed six essential factors you should consider when looking for the best XLS/XLSX in PDF converter software to help you with this problem.

Table of Contents

Provides flexible options

You can consider one PDF converter a reliable tool if it provides you multiple features to use to achieve your desired output. In the process of saving XLS to PDF file, a reliable converter tool will let you get free access to multiple flexible options like;

You can adjust the output orientation (landscape or portrait).
Allow to only export the tables
Can save a single or specific worksheet instead of the whole workbook.
Convert one excel file or batch worksheet to PDF.

If you consider all of the listed output options, you’ll find that you can have a different type of output. This only means that relying upon the mode you are searching for, you will still be able to find a suitable tool to help you finish all of your tasks.

No format issues once the conversion process is done

No one wants to encounter a format issue in the final output. We always want to have a presentable and perfect copy of our files. When looking for a PDF converter tool, make sure you will not encounter some of the common formatting issues listed below:

Images seem bigger compared to the original excel document
Changed images from their original position
Rows and column spacing becomes non-uniform.
Changed margins
Page borders are adjusted

You can prove that a PDF converter tool is reliable if you’ll encounter some of these issues in your final output. That software is the best-pick that you should opt for.

Offers batch conversion/combine feature

Working on a single file to convert is such an easy task. But working with multiple files can be tedious, especially if you don’t have the right tool to use. When looking for a reliable converter tool, make sure to check if it supports batch conversion. This way, you can easily process the files simultaneously, with less effort, and not time-consuming. Hence, never overlooked this very important factor when searching for a tool.

The price

Checking the price of a PDF converter tool is one factor you need to consider. Remember that the price is most likely in the same level of importance as the tool’s features. Like other pieces of software accessible today, PDF software’s price is one of the main factors that will affect your purchase decision.

You might spend some amount paying for a Pro subscription of the PDF converter tool you want to use. But at least you are certain that you can use and access all of the features it offers and can guarantee your file is in a safe hand. Accessing a good piece of PDF software always pays off in the long run.

Online service vs. offline desktop software

Depending on your set-up, you will either be using an online service or offline desktop software when converting Excel files to PDF files. When you’re looking for a reliable tool, it is good to opt for software accessible online and offline. But of course, the two modes have their own pros and cons, and we will share them with you.

Online service is definitely very convenient to use; especially you can access it anytime and anywhere as long as you have a strong and stable internet connection. Plus, it can greatly save your computer’s storage and processing power as there’s no need to download and install it. This online converter tool is considered as always an on-the-go tool.

When it comes to offline desktop software, you can always start working on your files, convert them anytime you want without relying on an internet connection. Besides that, you can also access more control options and enjoy XSL’s efficiency to PDF conversion, especially if you are working on bunches of files.

The only downside of using an online service is that it always requires you to have an internet connection. Accessing offline desktop software can be time-consuming and a hassle when it comes to getting started. After putting all the possible factors you’ll be experiencing ahead, you can now pick a converter tool according to your needs.

Security and privacy

Unlike offline desktop software, an online PDF converter’s entire operating process is being done on the internet servers. To secure your files and avoid any converted leaks on the internet, make sure to look for online software that permanently deletes all of your uploaded files on their servers. Usually, it will take around 24 hours to delete all of the uploaded and converted files completely. Don’t forget to check as well if the tool uses SSL encryption to protect and secure your data.

Takeaway

Choosing the best Excel to PDF converter software can be tedious if you don’t know exactly the functional features and what to look for. It can only be easy if some well-researched factors guide you. The fact that there are many tools in the market today, it isn’t easy to find which one is best and reliable to use. As we have listed the top features to consider, you may pick a guaranteed tool to provide you with a smooth-run service while converting Excel files to PDF files.

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